Category Archives: Editing Tools

Review: Geoff Hart’s Effective Onscreen Editing, 3rd Edition

Back in 2007, I reviewed the first edition of Geoff Hart’s book Effective Onscreen Editing, which I still keep close at hand on my bookshelf. Why? Because it’s one of the best books ever written about how to edit on a computer, packed with real-world information you’ll find nowhere else. My own books (such as […]

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Lyonizing Word: Before Typesetting

by Jack Lyon I need your help, Gentle Reader. I need your ideas. Back in 1996, when I started selling Microsoft Word add-ins at the Editorium, getting a Word document into QuarkXPress was tricky: Quark was prone to crashes and didn’t handle footnotes at all. To solve these problems, I created QuarkConverter, and NoteStripper. A few […]

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Lyonizing Word: Inside Notes

by Jack Lyon As useful as they are, Microsoft Word’s footnotes and endnotes are amazingly easy to mess up. Let’s look at some ways that can happen — and how to fix the problems. First, we need to open a document that has footnotes — or make one. Then, to really see what’s going on, […]

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Lyonizing Word: But Which Styles?

Which paragraph styles do you want to use? If you’re writing a simple business letter, the only style you may need is Word’s default of Normal. But if you’re editing a book, things immediately become much more complicated. Consider: What different kinds of text exist in a book?

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Lyonizing Word: Taming Styles in Microsoft Word

Styles are very useful. The problem is that Microsoft Word, in its usual “helpful” way, tries to manage which styles are available, in which document, and how those styles can be accessed. Finally growing tired of this nonsense, I decided to take the matter firmly in hand by writing this article, with the intent to solve the problems as I do so.

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Lyonizing Word: Why Computers?

by Jack Lyon Dan A. Wilson, of The Editor’s Desktop, once advised editors that a computer is “far and away your most valuable tool, your ultimate enabler, your brain’s second-in-command. A brain with a pencil in its hand cannot compete — indeed, cannot even credibly challenge — a brain with a computer and computer-sophistication at […]

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Lyonizing Word: But Wait—There’s More!

Microsoft Word’s find and replace features can do an awful lot — much more than you might think. Do you know about the options? “Ignore punctuation characters” and “Ignore white-space characters,” for example, can be very useful in editing. Being able to find and replace formatting is essential, especially when using styles. And using Word’s built-in codes lets you search for all kinds of things (graphics, page breaks, dashes, and so on) that would otherwise require more advanced techniques (like wildcards and numeric codes). In other words, Microsoft Word’s basic find and replace features aren’t so basic — at least not in what they can do!

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Lyonizing Word: Assigning Macro Shortcut Keys

Learning how to assign keyboard combinations to macros may seem like a small thing, but small things add up to greater editing efficiency, and that means more money in your pocket and less time at work, both of which are big things.

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Lyonizing Word: The Easy Way, Not So Easy

by Jack Lyon After publishing my last article, Lyonizing Word: We Can Do This the Easy Way, or . . ., Rich Adin, An American Editor, wrote: As written, your wildcard find and replace reduces four names to three if “et al:” is the ending characteristic. How do you write it so that it can handle any […]

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Lyonizing Word: We Can Do This the Easy Way, or . . .

We Can Do This the Easy Way, or We Can Do This the Hard Way by Jack Lyon American Editor Rich Adin called me recently with a puzzle. He was editing a list of citations that looked like this: Lyon J, Adin R, Poole L, Brenner E, et al: blah blah blah. But his client […]

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