Even More Automatic Corrections

A couple of weeks ago, we were discussing lists of corrections that editors can make automatically using Microsoft Word’s Find and Replace feature. For more information, you may want to read these two issues of Editorium Update:

http://www.topica.com/lists/editorium/read/message.html?mid=1708048908

http://www.topica.com/lists/editorium/read/message.html?mid=1708127357

I’d like to thank Martha H. Bowes, Ned Humphrey, and Joel Rosenberg for sending more items for our “master list.” (If I’ve missed anyone, I apologize.) I’m especially grateful to Microsoft Word genius Steve Hudson, who contributed most of the corrections in the list below. Steve has sent me some other nifty things, which I’ll be discussing soon.

If you have other items you’d like to add to this list, please let me know. It will be a work in progress, and I hope to have the combined lists from this and the past newsletters–with additional entries–available on our Web site soon. I’ve set up this week’s list with the pipe symbol (|) between entries so the list can be used with our MegaReplacer program, which you can learn more about here:

http://www.editorium.com/14843.htm

And now, here’s the latest installment, with the items to find on the left, and the items to replace them with on the right. Remember, don’t use these blindly. Choose the items that will be most useful to you.

, and| and

a lot of|many

ain;t|are not

ain’t|are not

aint|are not

app|application

apps|applications

aren;t|are not

aren’t|are not

arn’t|are not

at this moment in time|now

by using|with

can;t|cannot

cannot of been|cannot have been

can’t|cannot

char|character

click|select

comm|communication

comms|communications

coudln’t|could not

coudn’t|could not

could of been|could have been

could of had|could have had

couldn;t|could not

couldnt|could not

couple of|several

coz|because

degrade|slow

dept|department

detailed|described

dev|development

devs|developers

didint|did not

didn;t|did not

didn’t|did not

didnt|did not

diff|difference

diffs|differences

do not no|do not know

doc|document

docs|documents

doens’t|does not

doesn;t|does not

doesn’t|does not

doesnt|does not

don;t|do not

do’nt|do not

don’t|do not

dont|do not

dosn’t|does not

double click|double-click

dox|documents

eg|for example

epicenter|center

epicentre|centre

esp|especially

et cetera|and so on

etc|and so on

explained|described

func|functional

hadn;t|had not

hadn’t|had not

hasn;t|has not

hasn’t|has not

hasnt|has not

haven;t|have not

he;ll|he will

here;s|here is

I;d|I would

I;ll|I will

I’d|I would

I’d|I would

I’ll|I will

I’m|I am

ie|that is

in order to|to

info|information

isn;t|is not

isn’t|is not

it’ snot|it is not

it snot|it is not

it;ll|it will

it’ll|it will

it’s|it is

let;s|let us

let;s|let us

made up|consists

may|can

mgr|manager

millenium/millennium

necc|necessary

needs to|must

op|operation

ops|operations

ot|to

para|paragraph

perm|permanent

peruse|study

perused|studied

perusing|studying

pref|preference

prefs|preferences

presently|at present

prod|production

QA|Quality Assurance

rep|representative

reps|representatives

res|resolution

right click|right-click

she;ll|she will

shoudln’t|should not

shouldent|should not

shouldn;t|should not

shouldnt|should not

single click|single-click

spec|specification

specs|specifications

std|standard

succ|successful

sufficient number of|enough

teh|the

that has|with

thats|that is

they;l|they will

they;ll|they will

they;r|they are

they;re|they are

they;v|they have

they;ve|they have

they’l|they will

they’ll|they will

they’r|they are

they’re|they are

they’v|they have

they’ve|they have

theyll|they will

theyve|they have

trad|traditional

triple click|triple-click

twixt|between

uncheck|clear

untick|clear

utilise|use

utilize/use

via|by way of

visa versa|vice versa

wasnt|was not

we;d|we would

we;ll|we will

we;re|we are

we;ve|we have

we’d|we would

we’ll|we will

we’re|we are

we’ve|we have

wern;t|were not

wern’t|were not

wernt|were not

what;s|what is

what’s|what is

with regards to|about

won;t|will not

won’t|will not

wo’nt|will not

woudln’t|would not

wouldn;t|would not

wouldn’t|would not

wouldnt|would not

you;d|you would

you;re|you are

you’d|you would

you’re|you are

you’ve|you have

youare|you are

youve|you have

yr|year

_________________________________________

READERS WRITE

Ellen Ellender wrote:

“If you are using Find and Replace to replace ‘%’ with ‘percent’, you must specify that the replacement is ‘[space]percent’, or you’ll end up with text reading ’75percent’ instead of ’75 percent’.”

Thanks to Ellen for this useful reminder. If you’re making your own Find and Replace list, there may be other entries that need similar treatment.

Ed Nelson (ednelson1@earthlink.net) wrote with some questions that many computer users may be puzzling over:

“My newish keyboard has some added keys. One pair, between Alt and Ctl on each side, carries the MS logo. Maybe its only function is to add a new order of potential key combinations, but that might be a worthy addition if true.”

I responded:

“Pressing this key is the equivalent of clicking the Start button on the Windows taskbar. I use it a lot, since I hate reaching for the mouse all the time.”

Ed continued:

“In addition, next to the right Ctl key is one with what looks rather like an icon(?). Looks like the representation of a sheet of copy with an arrow-cursor pointing toward the top.”

I replied:

“This key opens a ‘popup’ or ‘context’ menu. It’s the equivalent of clicking the right mouse button. I like it, too.”

Thanks to Ed for his questions.

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