The Zen of Editing: Tales of the Pen Master

by Jack Lyon

If you’ve ever read much about Zen Buddhism, you’re probably aware of its strange but wonderful stories of masters, monks, and enlightenment. Here is an example:

The Emperor asked Zen Master Gudo, “What happens to a man of enlightenment after death?”

“How should I know?” replied Gudo.

“Because you are a master,” answered the Emperor.

“Yes,” Gudo said, “but not a dead one.”

In that spirit, here are some tales not of the Zen master but rather of the Pen master, whose job is to open the minds of editors everywhere. As is usual in Zen tradition, each story is followed by enlightened commentary.

Following the Precepts

An assistant editor went before the Pen master, saying, “Lo, these many years I have faithfully followed the precepts in Garner's Modern American Usage and The Chicago Manual of Style. Why am I not yet enlightened?”

“Because,” said the master, “you have faithfully followed the precepts in Garner's Modern American Usage and The Chicago Manual of Style.”

In true Zen spirit, this story illustrates the importance of following the rules and not following the rules. Editors have “rules” for an important reason — to make sure that the author’s intended meaning is clearly communicated to readers in a consistent, coherent way. But blindly following the “rules” can also result in miscommunication. That is why, since its initial publication in 1906, The Chicago Manual of Style has included the following disclaimer: “Rules and regulations such as these, in the nature of the case, cannot be endowed with the fixity of rock-ribbed law. They are meant for the average case, and must be applied with a certain degree of elasticity.”

Editing Is More Than Mechanics

One day the Pen master was passing an assistant's cubicle.

“Oh, master,” said the assistant, “I'm so glad you came by. Look at this wonderful new editing software. It flags incomplete sentences, finds dangling modifiers, and much more. With this software, the manuscript practically edits itself!”

“Interesting,” said the master. “How does it know when a paragraph should be deleted?”

Editing is not simply a matter of mechanics; if it were, a computer could do it. Fortunately for editors, a human mind is required. At the Editorium, I create and sell Microsoft Word add-ins to help editors do their work. These add-ins, to some degree, automate parts of the editing process. But in the end, cognitive judgment is needed to decide which parts should be automated and which should not, and if any of the automated parts should in some cases be overridden. In addition, there are many parts of the process that simply cannot be automated. Language is complex and subtle, and something as small as a misplaced comma can literally make the difference between life and death (as in a medical journal).

If It Ain’t Broke, Don’t Fix It

An assistant editor was reading a manuscript that had already been gone over by the Pen master. To her surprise, the manuscript contained not a single correction.

Questioning the master about this, the assistant remarked, “You said you had edited this manuscript, but it contains no corrections at all.”

“Nevertheless,” said the master, “now that I'm finished with it, the manuscript is perfect.”

What if you went completely through a manuscript without making a single correction, because, as far as you could tell, no corrections were needed? Would you have done your job? I believe that you would have. An editor’s job is not to make corrections; an editor’s job is to make sure the writing is clear, and if it is, no corrections are needed. Of course, in real life, that is probably never the case. But it’s an interesting thing to think about.

Something Is Always Broke

An assistant brought a new book, hot off the press, to the Pen master. “Master, look!” she said. “The book is beautiful! The cover is bright and attractive, the marketing copy is appealing, the typography is excellent. Surely this is the finest book we have ever published.”

The master opened the book to a random page. “Read the first line,” he said.

“‘When this matter came to the attention of the pubic …’”

These are the things that haunt our lives. I started my publishing career as a proofreader at a university press. On prominent display in our office was a book on whose cover the title had been misspelled — a reminder of the need for constant vigilance on every part of the book during every part of the publishing process. At a later job, thousands of copies of a publication ended up being shredded because of a photograph that should not have been included. So pay attention! As a famous Zen story (a real one) teaches:

A student said to Master Ichu, “Please write for me something of great wisdom.”

Master Ichu picked up his brush and wrote one word: “Attention.”

The student said, “Is that all?”

The master wrote, “Attention. Attention.”

The student became irritable. “That doesn't seem profound or subtle to me.”

In response, Master Ichu wrote simply, “Attention. Attention. Attention.”

In frustration, the student demanded, “What does this word attention mean?”

Master Ichu replied, “Attention means attention.”

(Charlotte Joko Beck, Nothing Special: Living Zen. [New York: HarperCollins, 1993], 168.)

Editing Reveals Meaning

After receiving his edited manuscript for review, the author was furious. “How dare you!” he said to the Pen master. “This manuscript is covered with corrections.”

“You must not look at the corrections,” said the master. “You must look at the meaning behind the corrections.”

Here we have the opposite case from the one above, where nearly everything needs fixing. Again, however, the process is not about correcting “errors”; the process is about making sure that the author is clear — and not just to the reader. An editor is not out of place to say to an author, “You seem to be saying this, but what I think you really mean is this. Is that right?” It’s all about meaning.

It is not the editor’s place, however, to add meaning, to “improve” the author’s ideas. Editors who feel the need to do so should write their own books.

Context Matters

An editor and a designer were arguing about which was more important, layout or words.

“The layout is finished,” said the designer. “You'll need to edit the wording to fit.”

“The editing is finished,” said the editor. “You'll need to change the design to accommodate.”

Finally, they took their argument before the Pen master, who looked at them severely. “What matters is neither the design nor the words,” he said. “What matters is the meaning.”

“And how does one know the meaning?” asked the editor.

“By looking at the design and the words.”

And this is what makes publishing so interesting — and so difficult. The meaning of a word or a sentence or a paragraph always depends on what’s going on around it. Ideas are not fixed; as we change the words or design of a publication, meanings change too, so we must be constantly on our guard.

A student once asked Zen master Shunryu Suzuki, “Can you reduce Buddhism to one phrase?” His reply was spontaneous and profound: “Everything changes.” (David Chadwick, Crooked Cucumber: The Life and Zen Teachings of Shunryu Suzuki [New York: Broadway Books, 1999], xii.)

Here’s another of my Pen Master stories that illustrates the same principle:

One day an assistant came to the Pen master for help with an awkward sentence.

“No matter what I do, I can't seem to fix this sentence,” he said. “If I delete a word, the sentence no longer makes sense. If I add a word, the sentence seems bloated.”

“If fixing the sentence doesn't fix it,” the master replied, “perhaps it doesn't need fixing.”

The next day, the assistant came to the Pen master for help with another awkward sentence.

“Again,” he said, “I can't seem to fix this sentence. If I delete a word, the sentence no longer makes sense. If I add a word, the sentence seems bloated.”

The master picked up his pen and deleted the sentence entirely. “There,” he said. “Now the fixing is fixed.”

The following day, after a sleepless night, the assistant came again to the Pen master.

“The first day, you said the sentence didn't need fixing. The next day, you simply deleted the sentence. How does one know when to fix, when to stet, and when to delete?”

The master looked at him shrewdly. “It doesn't depend on the sentence; it depends on the sentences around it.”

Thinking to outwit the master, the assistant replied, “And what if there are no sentences around it? Then how does one know what to do?”

The master gave a great sigh. “One doesn't,” he said.

Sometimes It Doesn’t Matter

An assistant came to the Pen master for advice about reconciling proofs.

“One proofreader fixes an error one way; another fixes the error another way,” said the assistant. “Which way is right?”

“Neither is right; neither is wrong,” said the master. “What matters is that the error was fixed.”

Editors sometimes argue about the “right” way to fix something. But in the end, it may not matter as long as the meaning is clear. There are other considerations, of course, such as elegance, euphony, and even beauty. But these are in the realm of enlightenment beyond enlightenment.

What Is Perfection?

An author brought her manuscript to the Pen master. “This new book is my masterpiece,” she said. “It needs no editing at all; it is perfect just as it is.”

“Truly the book in your mind is perfect,” said the master. “But this is not the book in your mind.”

The real job of an editor is to capture what an author means to say and convey that meaning intact into the mind of the reader. This, of course, is impossible in reality, but that doesn’t keep us from trying, and sometimes we may come close. As the Zen masters say, “Practice itself is enlightenment.”

Subhuti was Buddha’s disciple. He was able to understand the potency of emptiness, the viewpoint that nothing exists except in its relationship of subjectivity and objectivity.

One day Subhuti, in a mood of sublime emptiness, was sitting under a tree. Flowers began to fall about him.

“We are praising you for your discourse on emptiness,” the gods whispered to him.

“But I have not spoken of emptiness,” said Subhuti.

“You have not spoken of emptiness, we have not heard emptiness,” responded the gods. “This is true emptiness.” And blossoms showered upon Subhuti as rain.

(Paul Reps and Nyogen Senzaki, comps., Zen Flesh, Zen Bones [Boston: Tuttle Publishing, 1985], 53.)

Jack Lyon (editor@editorium.com) owns and operates the Editorium, which provides macros and information to help editors and publishers do mundane tasks quickly and efficiently. He is the author of Microsoft Word for Publishing Professionals, Wildcard Cookbook for Microsoft Word, and of Macro Cookbook for Microsoft Word. Both books will help you learn more about macros and how to use them.