Last week's newsletter explained the importance of using styles consistently in Microsoft Word, with a promise that this week I'd share my standard style list. As you look at the list, keep in mind that it was developed for styling books. If you work mostly on journals or magazines, your list will probably look quite different. I'm sharing my list primarily to give you an idea of what a fairly complete standardized list might look like. If you can use it or adapt it for what you do, great.<\/p>\n
You'll notice that my style names are long. I've made them that way because I don't like trying to decipher names like HD1NI and BQ2. In some situations, however, that kind of brevity might be important, so do whatever works best for you. Sometimes, I've modified the names of built-in Word styles by adding a comma and then some descriptive text.<\/p>\n
I've also modified the drop-down style list on Word's Formatting toolbar so it's nice and wide to accommodate those long style names. You can learn how to do that here:<\/p>\n
http:\/\/www.topica.com\/lists\/editorium\/read\/message.html?mid=1709196044<\/p>\n
I keep my styles in a template that I attach to any document I need to edit, and I've formatted the styles so they're easy on my middle-aged eyes. You can learn more about that here:<\/p>\n
http:\/\/www.topica.com\/lists\/editorium\/read\/message.html?mid=1700934923<\/p>\n
I'm also fond of using color in heading styles so I know at a glance whether I'm dealing with a first-, second-, or third-level subhead. You can learn more about that here:<\/p>\n
http:\/\/www.topica.com\/lists\/editorium\/read\/message.html?mid=1710757772<\/p>\n
As you review the list, you might wonder why I have so many variations of styles for block quotations, poetry, and a few other items. These are necessary for decent typography, as explained here:<\/p>\n
http:\/\/www.editorium.com\/editkit\/TH_49.htm<\/p>\n
The style named Normal,Text 1 is the basic body text for any book. It's named Normal,Text 1 rather than Normal for ease in importing documents into QuarkXPress, which uses a style named Normal that isn't always compatible with Word's Normal style. Many editors prefer to use a style named something like \"Body Text\" for the same reason.<\/p>\n
Some of the styles end in \"NI,\" which stands for \"no indent.\" I use these to mark text that should have no paragraph indent. For example, Block Quote Start NI marks the first paragraph of a block quotation that begins somewhere in the middle of the paragraph being quoted. Normal Text 1 NI is used after a block quotation to mark text that does not begin a new paragraph but continues the thought of the text before the block quotation. Using these styles is the equivalent of writing \"No paragraph\" or \"No indent\" on a paper manuscript.<\/p>\n
The name of each style is followed by a description of its function. The styles marked with an asterisk are the ones I use most often. If you'd like to see an actual Word template that includes such styles, you'll find one (named Typespec.dot) included with our Editor's ToolKit Plus program, which you can download here:<\/p>\n
http:\/\/www.editorium.com\/14857.htm<\/p>\n
Feel free to use the template and modify it to suit your needs.<\/p>\n
And now, here's the list:<\/p>\n
Bib Subhead<\/p>\n
Subheading separating different kinds of bibliographic entries. For example, a bibliography might include different entries under the subheadings of \"Books,\" \"Periodicals,\" and \"Archival Materials.\"<\/p>\n
Bib Text<\/p>\n
The text of a bibliographic entry, such as \"Pyle, Howard. *Salt and Pepper.* Harper and Brothers, New York, 1885.\"<\/p>\n
*Block<\/p>\n
A block quotation of one paragraph (indented).<\/p>\n
*Block NI<\/p>\n
A block quotation of one paragraph (not indented).<\/p>\n
Block Heading<\/p>\n
A heading at the beginning of a block quotation.<\/p>\n
Block Subhead<\/p>\n
A subheading between paragraphs of a block quotation.<\/p>\n
*Block First<\/p>\n
First paragraph of a block quotation (indented).<\/p>\n
*Block First NI<\/p>\n
First paragraph of a block quotation (not indented).<\/p>\n
*Block Middle<\/p>\n
Middle paragraph of a block quotation. The quotation may include more than one of these.<\/p>\n
*Block Last<\/p>\n
Last paragraph of a block quotation.<\/p>\n
Block Source<\/p>\n
Citation following a block quotation (usually someone's name).<\/p>\n
Block Poem<\/p>\n
A single line of poetry inside a block quotation.<\/p>\n
Block Poem Heading<\/p>\n
Heading before a poem inside a block quotation (usually the poem's title).<\/p>\n
Block Poem Subhead<\/p>\n
Subheading between stanzas of a poem inside a block quotation.<\/p>\n
Block Poem First<\/p>\n
First line of a poem inside a block quotation (possibly indented).<\/p>\n
Block Poem First NI<\/p>\n
First line of a poem inside a block quotation (possibly not indented).<\/p>\n
Block Poem Start<\/p>\n
Starting line of any poetry stanza but the first inside a block quotation (possibly indented).<\/p>\n
Block Poem Start NI<\/p>\n
Starting line of any poetry stanza but the first inside a block quotation (possibly not indented).<\/p>\n
Block Poem Middle<\/p>\n
Middle line of any poetry stanza inside a block quotation (possibly indented). The stanza may include more than one of these.<\/p>\n
Block Poem Middle NI<\/p>\n
Middle line of any poetry stanza inside a block quotation (possibly not indented). The stanza may include more than one of these.<\/p>\n
Block Poem End<\/p>\n
Ending line of any poetry stanza but the last inside a block quotation (possibly indented).<\/p>\n
Block Poem End NI<\/p>\n
Ending line of any poetry stanza but the last inside a block quotation (possibly not indented).<\/p>\n
Block Poem Last<\/p>\n
Last line of a poem inside a block quotation (possibly indented).<\/p>\n
Block Poem Last NI<\/p>\n
Last line of a poem inside a block quotation (possibly not indented).<\/p>\n
Block Poem Source<\/p>\n
Citation following a poem inside a block quotation (usually someone's name).<\/p>\n
*Book Byline 1<\/p>\n
A book's author. Used on the book's title page.<\/p>\n
*Book Byline 2<\/p>\n
A book's second author. Used on the book's title page.<\/p>\n
Book Byline3<\/p>\n
A book's third author. Used on the book's title page.<\/p>\n
Book Byline4<\/p>\n
A book's fourth author. Used on the book's title page.<\/p>\n
*Book Publisher<\/p>\n
A book's publisher (such as Random House or HarperCollins). Used on the book's title page.<\/p>\n
Book Puff<\/p>\n
A testimonial for the book. Used on the half-title page or jacket.<\/p>\n
Book Puff Source<\/p>\n
The name of a person giving the testimonial. Used under a book puff.<\/p>\n
Book Puff Source Affiliation<\/p>\n
The position or affiliation of a person giving the testimonial. Used under a book puff source.<\/p>\n
*Book Series<\/p>\n
The title of a series to which a book belongs, such as *The Lord of the Rings* (by J.R.R. Tolkien).<\/p>\n
*Book Subtitle<\/p>\n
A book's subtitle, such as *There and Back Again* (whose title is *The Hobbit*). Used on the book's title page.<\/p>\n
Book Subsubtitle<\/p>\n
A book's subsubtitle (yes, these do show up from time to time). Used on the book's title page.<\/p>\n
Book Teaser<\/p>\n
A line of marketing or explanatory copy. Used on the book's title page.<\/p>\n
*Book Title<\/p>\n
A book's title, such as *Fellowship of the Ring* (by J.R.R. Tolkien). Used on the book's title page.<\/p>\n
*Caption<\/p>\n
The caption under a photograph or other graphic.<\/p>\n
*Chapter Number<\/p>\n
The number of a chapter. See \"Heading 1,Chapter Title.\"<\/p>\n
Chapter Quote<\/p>\n
A quotation at the beginning of a chapter.<\/p>\n
Chapter Quote Source<\/p>\n
A citation for a chapter quote. This is usually someone's name.<\/p>\n
Chapter Subtitle<\/p>\n
A subtitle after a chapter title (Heading 2,Chapter Title).<\/p>\n
Chapter Subsubtitle<\/p>\n
A subtitle after a chapter subtitle.<\/p>\n
Colophon<\/p>\n
A statement, usually on the last page of a book, describing elements of the book's production.<\/p>\n
*Copyright<\/p>\n
A book's copyright notice.<\/p>\n
*Dedication<\/p>\n
A book's dedication.<\/p>\n
*Endnote Reference<\/p>\n
A superscript reference number that refers to an endnote.<\/p>\n
*Endnote Heading<\/p>\n
A heading that introduces some endnotes, either at the end of a chapter or in a notes section at the back of the book. An example is \"Notes to Chapter 12.\"<\/p>\n
Endnote Subheading<\/p>\n
A subheading between sections of endnotes.<\/p>\n
*Endnote Text<\/p>\n
The text of an endnote.<\/p>\n
Epigraph<\/p>\n
A saying or quotation that introduces a book (\"Caveat lector\").<\/p>\n
Epigraph Source<\/p>\n
The source of an epigraph, usually someone's name.<\/p>\n
*Folio<\/p>\n
A book's page number.<\/p>\n
*Footnote Reference<\/p>\n
A superscript reference number that refers to a footnote.<\/p>\n
*Footnote Text<\/p>\n
The text of a footnote.<\/p>\n
Glossary Subhead<\/p>\n
A subheading in a glossary.<\/p>\n
Glossary Text<\/p>\n
The text of a glossary entry.<\/p>\n
*Heading 1,Part Title<\/p>\n
Heading for a major section of a book. Using this level for part titles makes it possible to browse a book's sections in Microsoft Word's Outline View or Document Map.<\/p>\n
*Heading 2,Chapter Title<\/p>\n
Heading for a chapter title. Using this level for chapter titles makes it possible to browse a book's chapters in Microsoft Word's Outline View or Document Map.<\/p>\n
*Heading 3,Subhead A<\/p>\n
Subheading level A.<\/p>\n
Heading 4,Subhead B<\/p>\n
Subheading level B.<\/p>\n
Heading 5,Subhead C<\/p>\n
Subheading level C.<\/p>\n
Heading 6,Subhead D<\/p>\n
Subheading level D.<\/p>\n
Heading 7,Subhead E<\/p>\n
Subheading level E.<\/p>\n
Heading 8,Subhead F<\/p>\n
Subheading level F.<\/p>\n
Heading 9,Subhead G<\/p>\n
Subheading level G.<\/p>\n
*Index 1 (Subject)<\/p>\n
Text of an entry in a subject index.<\/p>\n
Index 2 (Scripture)<\/p>\n
Text of an entry in a scripture index.<\/p>\n
Index 3 (Custom)<\/p>\n
Text of an entry in some other kind of index.<\/p>\n
Index Subhead<\/p>\n
Subheading indicating a grouping of index entries. For example, an index to a biography of Mark Twain might include such subheadings as \"Mark Twain, early life of\" and \"Mark Twain, writings of.\"<\/p>\n
Jacket Blurb Book<\/p>\n
Text of marketing copy (blurb) on a book jacket.<\/p>\n
Jacket Blurb Author<\/p>\n
Text of \"about the author\" copy on a book jacket.<\/p>\n
Jacket Continued<\/p>\n
Line of text explaining that the jacket blurb is continued on the back flap.<\/p>\n
Letter Date<\/p>\n
Date of a letter quoted in the text of a book (\"June 10, 1900\").<\/p>\n
Letter Place<\/p>\n
Place of a letter (\"Boston\").<\/p>\n
Letter Salutation<\/p>\n
Salutation of a letter (\"Dear Ella\").<\/p>\n
Letter First<\/p>\n
First paragraph of a letter.<\/p>\n
Letter Middle<\/p>\n
Middle paragraph of a letter. There may be more than one of these.<\/p>\n
Letter Last<\/p>\n
Last paragraph of a letter.<\/p>\n
Letter Signature<\/p>\n
Signature of the person writing a letter (\"Your affectionate husband, William\").<\/p>\n
List<\/p>\n
An item in a \"list\" consisting of a single item.<\/p>\n
*List First<\/p>\n
The first item in a list of items.<\/p>\n
*List Middle<\/p>\n
A middle item in a list of items. There may be more than one of these.<\/p>\n
*List Last<\/p>\n
The last item in a list of items.<\/p>\n
*List Bullet<\/p>\n
An item in a bulleted \"list\" consisting of a single item.<\/p>\n
*List Bullet First<\/p>\n
The first item in a list of bulleted items.<\/p>\n
*List Bullet Middle<\/p>\n
A middle item in a list of bulleted items. There may be more than one of these.<\/p>\n
*List Bullet Last<\/p>\n
The last item in a list of bulleted items.<\/p>\n
List Number<\/p>\n
An item in a numbered \"list\" consisting of a single item.<\/p>\n
*List Number First<\/p>\n
The first item in a list of numbered items.<\/p>\n
*List Number Middle<\/p>\n
A middle item in a list of numbered items. There may be more than one of these.<\/p>\n
*List Number Last<\/p>\n
The last item in a list of numbered items.<\/p>\n
*Normal,Text 1<\/p>\n
The normal text level of the body of a book.<\/p>\n
*Normal Text 1 First<\/p>\n
The first paragraph in a chapter or following a subheading. Used when the paragraph requires special formatting, such as extra leading.<\/p>\n
*Normal Text 1 NI<\/p>\n
Normal text, not indented. Usually used after a block quotation when the subject of the paragraph has not changed.<\/p>\n
Normal Text 2<\/p>\n
The second text level of the body of a book. Usually used to designate long passages from a second author.<\/p>\n
Normal Text 2 First<\/p>\n
The first paragraph in a chapter or following a subheading in a second text level. Used when the paragraph requires special formatting, such as extra leading.<\/p>\n
Normal Text 2 NI<\/p>\n
Second text level, not indented. Usually used after a block quotation when the subject of the paragraph has not changed.<\/p>\n
Normal Text 3<\/p>\n
The third text level of the body of a book. Usually used to designate long passages from a third author.<\/p>\n
Normal Text 3 First<\/p>\n
The first paragraph in a chapter or following a subheading in a third text level. Used when the paragraph requires special formatting, such as extra leading.<\/p>\n
Normal Text 3 NI<\/p>\n
Third text level, not indented. Usually used after a block quotation when the subject of the paragraph has not changed.<\/p>\n
Note Text<\/p>\n
The text of an \"author's note\" at the end of a book or chapter; not to be confused with endnote or footnote text.<\/p>\n
Note Subhead<\/p>\n
A subheading in a note.<\/p>\n
Note Subsubhead<\/p>\n
A subsubheading in a note.<\/p>\n
*Part Number<\/p>\n
The number of a major section of a book. See \"Heading 1,Part Title.\"<\/p>\n
Part Quote<\/p>\n
A quotation at the beginning of a section.<\/p>\n
Part Quote Source<\/p>\n
A citation for a part quotation. This is usually someone's name.<\/p>\n
Part Subsubtitle<\/p>\n
A subtitle after a part title (Heading 1, Part Title).<\/p>\n
Part Subtitle<\/p>\n
A subtitle after a part subtitle.<\/p>\n
Poem<\/p>\n
A single line of poetry (\"April is the cruelest month\").<\/p>\n
Poem Heading<\/p>\n
Heading before a poem; usually the poem's title (\"The Waste Land\").<\/p>\n
Poem Subhead<\/p>\n
Subheading between stanzas of a poem (\"What the Thunder Said\").<\/p>\n
*Poem First<\/p>\n
First line of a poem (possibly indented).<\/p>\n
*Poem First NI<\/p>\n
First line of a poem (possibly not indented).<\/p>\n
*Poem Start<\/p>\n
Starting line of any poetry stanza but the first (possibly indented).<\/p>\n
*Poem Start NI<\/p>\n
Starting line of any poetry stanza but the first (possibly not indented).<\/p>\n
*Poem Middle<\/p>\n
Middle line of any poetry stanza (possibly indented). The stanza may include more than one of these.<\/p>\n
*Poem Middle NI<\/p>\n
Middle line of any poetry stanza (possibly not indented). The stanza may include more than one of these.<\/p>\n
*Poem End<\/p>\n
Ending line of any poetry stanza but the last (possibly indented).<\/p>\n
*Poem End NI<\/p>\n
Ending line of any poetry stanza but the last (possibly not indented).<\/p>\n
*Poem Last<\/p>\n
Last line of a poem (possibly indented).<\/p>\n
*Poem Last NI<\/p>\n
Last line of a poem (possibly not indented).<\/p>\n
Poem Source<\/p>\n
Citation following a poem (usually someone's name).<\/p>\n
Pull Quote<\/p>\n
A quotation set apart from the body text for emphasis.<\/p>\n
Running Head First<\/p>\n
First running head in a chapter, where such a running head needs different formatting from the other running heads (it may be centered, for example, while the others are left- and right-justified).<\/p>\n
*Running Head Even<\/p>\n
Running head on a left-hand (verso), even-numbered page.<\/p>\n
*Running Head Odd<\/p>\n
Running head on a right-hand (recto), odd-numbered page.<\/p>\n
Sidebar Text<\/p>\n
Text in a separate text box used as a direction, additional information, or tip.<\/p>\n
Sidebar Head<\/p>\n
Heading for sidebar text.<\/p>\n
Table Heading<\/p>\n
Heading that introduces a table.<\/p>\n
Table Subhead<\/p>\n
Subheading in a table.<\/p>\n
Table Subsubhead<\/p>\n
Subsubheading in a table.<\/p>\n
Table Text<\/p>\n
Text of a table.<\/p>\n<\/p>\n
_________________________________________<\/p>\n
RESOURCES<\/p>\n
Want to look at many more styles and templates? Check out the Microsoft Office Templates Gallery:<\/p>\n
http:\/\/officeupdate.microsoft.com\/templategallery\/<\/p>\n
Also, don't forget that Microsoft Word comes with a variety of useful templates. To see what these are:<\/p>\n
1. Click \"File.\"<\/p>\n
2. Click \"New.\"<\/p>\n