Tagging Formatting

Before using RazzmaTag, you’ll need to prepare a “master list” that tells RazzmaTag what formatting or characters to find and how to tag them. For example, let's say you want to import a document into QuarkXPress. Before you can do so, your document will need style-sheet tags at the beginning of paragraphs, and it will need inline tags to indicate character styles (such as Footnote Reference) and character formatting (such as italic and bold). Here's a theoretical sample of your text before you run it through RazzmaTag:

Lorem Ipsum Dolor

Lorem ipsum dolor sit amet, consectetuer adipiscing elit.

Even in this short sample, there’s a lot going on: The large title (“Lorem Ipsum Dolor”) is styled with paragraph style Heading 3, and the body text below it is styled with paragraph style Body. A bold character style named Emphasis is applied to “dolor,” and “consectetuer” is formatted with italic. To be imported into QuarkXPress, the sample would need to be tagged like this:

@Heading 3:Lorem ipsum dolor

@Body:Lorem ipsum <@Emphasis>dolor <@$p>sit amet, consectetuer adipiscing elit.

You'll notice that Word's Heading 3 style has been tagged with @Heading 3: and that body text has been tagged with @Body:. The Emphasis character style has been set off with <@Emphasis> and <@$p>. In addition, the italic character formatting has been set off by italic tags, . (The documentation that came with your typesetting software should provide a list of all the tags you can use. In QuarkXPress, these are called XPress Tags. In PageMaker, they’re called PageMaker Tags. In Ventura, they’re just called tags.)

To insert these tags with RazzmaTag, you'd put the following entries on your master find-and-replace list (which is simply an otherwise-empty Word document):

Heading 3|@Heading 3:^&+P

Body|@Body:^&+P

Emphasis|<@Emphasis>^&<@$p>+A

it|^&+F

(You must be absolutely accurate in typing the entries, and you must make sure the entries are the only things in the document. Don’t include a document title, explanations, comments, or anything else. The entries can be the same length as a regular Word find or replace string: from 1 to 255 characters. You can have from 1 to 8,142 entries.)

Let's look at those lines one at a time.