Print What?

Recently a Microsoft Word user asked me, “Is there an easy way to print the names and descriptions of the styles I’m using in my document?” Fortunately, there is. Here’s the procedure:

1. Click the File menu.

2. Click “Print.”

3. Click the “Print what” box at the lower left of the Print dialog box.

4. On the list of items you can print, click “Styles.”

5. Click “OK.”

Microsoft Word will print out a nicely formatted list (names and descriptions) of the styles you’re using in that document.

If you try this, you’ll notice that there are other items on the “Print what” list besides styles (and the document itself, of course). These include:

* AutoText entries. This will print your AutoText entries, including the AutoText name and the text itself.

* Comments (Annotations). This will print the comments in the document (including page number, reviewer’s initials, and the text of the comment), which can be handy if you need to give a bunch of queries to an author or just want to review notes you’ve made to yourself.

* Document properties (Summary info). This will print the information in the document properties or summary info, such as title, subject, author, and so on.

* Key assignments. This will print the names, keyboard shortcuts, and descriptions of any custom key assignments you’ve made.

Print what? Almost anything you want.

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RESOURCES

If you’ve been to the grocery store recently, you may have noticed certain boxes of General Mills cereal with a CD-ROM attached. The CD-ROM is advertised as containing a computer game (mine has “Amazon Trail”). What’s not so obvious is that the CD-ROM also includes the Merriam-Webster Dictionary, the Merriam-Webster Thesaurus, the American Concise Encyclopedia, and the New International Version of the Bible–a pretty nice electronic reference library that’s yours for free (after you buy the cereal, of course). I’m not promoting General Mills here; I’m just passing on a discovery that I hope you can use.

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