Category Archives: Macros

Better word processing: The Chicago Manual of Style interview

The Chicago Manual of Style “Shop Talk” column recently noted: “When it comes to word processing, CMOS users probably represent every level of expertise (or nonexpertise), but regardless of skill level, we all experience frustration at times when we don’t know how to accomplish a task on our computers. Often we do something the way […]

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Removing Spaces at the End of Table Cells

Authors do funny things. Sometimes these things are inadvertent; sometimes they’re the result of trying to “prettify” documents for publication. In either case, editors have to clean up what the authors have done. One such problem is spaces at the ends of table cells. A table cell should end with the text it contains. If […]

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Deleting Extraneous Carriage Returns in Footnotes and Endnotes

During my editing career, I’ve often run into problems with footnotes and endnotes in Microsoft Word. Many authors have no clue about how notes are meant to work, and Microsoft certainly hasn’t made it obvious. In fact, they’ve made it easy to mess notes up beyond repair. One mistake authors make is to insert extraneous […]

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Button Bonanza

Stars, pencils, light bulbs, puppy dogs, faces, diamonds, and hearts. What am I talking about? Toolbar buttons! Lots and lots of toolbar buttons! If you like assigning macros to toolbar buttons, you’re probably tired of the paltry 42 images you can use on those buttons by default. But fear not! Word has hundreds of images […]

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Shifting Styles, Part 3

You’re working away, editing a client’s document, and decide to modify the Heading 1 style to use a Goudy typeface. Whoa! Now the Heading 2 and Heading 3 styles are in Goudy as well. What’s going on here? What’s going on is that your client has made the Heading 2 and Heading 3 styles “based […]

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Repeating Macros

If you record macros to help automate your editing, you’ve probably bumped into a seemingly insurmountable problem: You can get a macro to find something, and then do something, but not more than once. For example, let’s say you want a macro to do this: 1. Find text formatted with the Heading 1 paragraph style. […]

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Creating Menus

Last week I explained how to create your own toolbars in Microsoft Word. You can create your own menus, too, as a place to activate macros or Word commands. Here’s how: In Word 97 or later: 1. Click the “Tools” menu. 2. Click “Customize.” 3. Click the “Commands” tab. 4. In the “Categories” box (on […]

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Creating Toolbars

A few weeks ago, we talked about how to create toolbar buttons to activate your macros, but the fact is, you can create your own toolbars as well. Then you’re not stuck with the toolbars that come with Microsoft Word. Here’s how: In Word 97 or later: 1. Click the “Tools” menu. 2. Click “Customize.” […]

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Macros on Menus

In our last newsletter, we talked about putting macros on toolbar buttons, but you may prefer putting them on menus instead. Here’s how: In Word 6 or 95: 1. Click the “Tools” menu. 2. Click “Customize.” 3. Click the “Menus” tab. 4. In the “Categories” list, on the left, find and click “Macros.” 5. In […]

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Macros on Buttons

If you’ve been recording your own macros (as explained in past issues of Editorium Update), you may be interested in putting them on toolbar buttons for easy access. Here’s how: 1. Make sure the toolbar you want to use is showing. (You may need to click the “View” menu, click “Toolbars,” and then put a […]

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