Writing

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Writing Down the Chaos

By Jack Lyon, the Editorium

You can't do much carpentry with your bare hands, and you can't do much thinking with your bare brain. —Bo Dahlbom

High school English class. Freshman year. The teacher explained how to:

  1. Come up with a thesis statement.
  2. Create an outline of arguments supporting the thesis statement.
  3. Write a paper based on that outline.

That's actually a terrible way to write! It requires you to organize your thoughts before you know what those thoughts actually are. But there is a better way.

Brainstorm, Organize, Write

What are your thoughts about a particular subject? In the days before computers, you'd find out like this:

  1. Get a package of index cards, something like these.
  2. On each card, write an idea related to your thesis (the fancy word for whatever it is you want to write about). Do not try to do this in any kind of order; you're brainstorming here: good ideas, bad ideas, any ideas—they all go down on the cards. When your brain is empty, stop.
  3. On a big desk or table, spread the cards out in front of you. Keep them messy.
  4. Read the cards and stack those on a certain subject together until you have several stacks. Discard (pardon the pun) those that don't belong anywhere or that now seem irrelevant or stupid.
  5. Put the cards in each stack in some kind of order. Importance? Chronology? You choose.
  6. Put the stacks in some kind of order. Each stack represents a section of your paper.

After you've captured and organized your thoughts, write your paper, starting with the first card and ending with the last. Each stack gets a subheading. Each card gets a paragraph. When you're finished, edit your paper as needed.

Card-Based Writing Programs

But, again, that was in the days before computers. We now have much better ways of doing what I've just described, with new card-based writing programs popping up all the time. Here are some that I recommend for the kind of writing I've explained in this article:

Milanote. $9.99 a month (billed annually).

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Milanote is the most expensive of the programs listed here, but it's also the slickest. Cards can be created and then placed on the screen in any order you like. After you have them all down, organize them into columns. Finally, export the whole thing as a Word document, a Markdown document, or plain text, ready for editing. Milanote is elegant, a pleasure to use.

Speare. $4.95 a month (billed annually).

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Speare doesn't support free-form card placement; each paragraph is a card, and all cards must be arranged in a "board." After creating and organizing your cards, "compile" them into a document, copy the document, and paste into Word or another word processor.

SuperNotecard. $19 a year.

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SuperNotecard includes various kinds of metadata you can use to organize your cards: headings, flags, ratings, categories, references, and much more. If you're writing a novel, SuperNotecard is probably the way to go, as you can create and link to cards for characters, settings, themes, and so on. At just $19 a year, it's ridiculously cheap.

Notebox Disorganizer is one of my favorites. I've written about it before. It's simple but powerful, and best of all, it's free! (Sorry, PC only.)

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I hope you'll give these programs a try, especially if you're feeling stuck in your writing. Brainstorming, organizing, and then writing can make all the difference. Write down the chaos!

Readers Write

After reading last week's article on listing keyboard shortcuts, macro expert Paul Beverley wrote:

I have a version that spreads the list out a bit and covers more aspects. As you'll see from the attached, it's alphabetic in two ways.
http://www.wordmacrotools.com/macros/K/KeystrokeLister

Thanks to Paul for making this resource available.

Review: Geoff Hart’s Write Faster with Your Word Processor

I've been a fan of Geoff Hart’s books and articles since 2007, when I reviewed the first edition of his book Effective Onscreen Editing. The beauty of that book is that it applies to any software an editor might use. As Geoff explained then, “The overall goal is to teach editing strategies, not specific software.” However, in his latest book, Write Faster with Your Word Processor, Geoff changes his approach in three ways:

  • The book is aimed primarily at writers rather than editors, including writers of fiction. (Geoff is well known for his technical writing, but he’s also the author of several novels and short stories.)
  • The book focuses mainly on writing with Microsoft Word. Why? As Geoff explains, “I’ve provided Word-specific examples because most writers use Word. Moreover, I’ve learned from teaching many workshops that it’s necessary to make general strategies concrete, and Word does a great job of showing how to implement those strategies.”
  • The book isn’t as concerned with being effective as it is with being fast. It’s packed with useful tips and advice to help you spend less time fighting with your computer and more time actually writing. Geoff promises, “I’ll teach you how to improve your existing skills and learn new ones. As you master these skills, you’ll find yourself focusing more on the craft of writing and less on the tools themselves. That means you’ll write better and faster, with less need for revision.”

Like all of Geoff’s books, this one is thorough—I mean really thorough.

Part 1, “Get started,” explains how to personalize your computer to fit the way you work, with an emphasis on something many writers overlook: hardware. Geoff covers:

  • Choosing a good monitor.
  • Choosing a good keyboard.
  • Choosing a good mouse.

I can’t emphasize enough how important these are. But Geoff takes all of this a step further, covering your computer’s overall behavior, keyboard settings, mouse settings, language settings, and display settings. Then he explains how to organize your files, part of the book I'll be reading in more depth (not that I have any problems with organization). Finally, he talks about developing safeguards: security considerations, backing up your work, updating software, protecting your work with passwords, and protecting yourself from computer-related injury and other problems.

Part 2, “Write your first draft,” focuses on getting your words out of your head and into your word processor, again with an emphasis on speed. “Write first, edit later,” as the saying goes. Geoff explains in detail how to develop and use a strong outline (with a nod to those who prefer not to). Then he covers Microsoft Word’s features that are especially useful for writing (including some you probably don’t know about) as well as settings that you might want to change. Out of the box, Microsoft Word is set up to produce business memos and family newsletters; it is definitely not set up for serious writing. But the beauty of Word is that it’s practically infinitely customizable, so why not turn it into a lean, mean writing machine? Here, Geoff explains how.

I’m not going to go into much more detail about what the book includes; you’ll find a detailed table of contents on Geoff's website. I’ll just say that part 3 explains how to revise your writing once you’ve got it down (now it’s time to edit), and part 4 includes more detailed information and resources to help you back up your work and avoid stress injury, as well as a list of helpful keyboard shortcuts. The book ends with a glossary of publishing terms, a link to an online bibliography for those who want more information about a particular area, a collection of helpful internet resources, and an index that, like the rest of the book, is amazingly thorough.

Geoff writes, “My goal is NOT to teach you the writer’s craft; there are many better books for that purpose. The goal is NOT to teach you how Microsoft Word works; Word is just one of many alternatives you can use.” What, then, is the book’s purpose? “My goal,” Geoff says, “is to teach you how to write using a word processor.” And in that, he succeeds beautifully.

Write Faster With Your Word Processor is one of the most comprehensive books I’ve seen about how to write on the computer. At 352 pages (548 for the PDF version, which includes screen shots), it’s not for the faint of heart. But, as Geoff says, “I’ve provided the information in small chunks, designed for easy reading and browsing. You can dip into the book to solve a specific problem, or read it a chapter at a time to increase your mastery.” I’ll be keeping the book near at hand for those very purposes, and I recommend that you do the same.

Geoff makes it easy to buy the book. You can learn more here.

Bibliographic information: Hart, G. 2021. Write Faster With Your Word Processor. Diaskeuasis Publishing, Pointe-Claire, Quebec.

  • Printed version: 352 pages, including index. ISBN 978-1-927972-29-8
  • PDF version (suitable for most tablet computers and very large phones): 548 pages, including index. ISBN 978-1-927972-30-4
  • EPUB version: (unpaginated) ISBN 978-1-927972-31-1